Privacy Policy

Spencer Research GDPR Privacy Notice

This document explains what personal data Spencer Research Ltd possesses and processes, the lawful basis for processing personal data and the total exemption Spencer Research Ltd has from GDPR due to the nature of the work.

Even though Spencer Research Ltd has total exemption from GDPR it considers data security to be important and complies of the GDPR.s with all aspect

Lawful basis for processing personal data

Spencer Research Ltd’s lawful basis and purpose for possessing, processing, and retaining persona data is for one or more of the following (depending on precise circumstances):

  • Contractual requirement with the person concerned or a third party,
  • Legal obligation,
  • Vital interest, preservation of life,
  • Public task or Court Order,
  • Legitimate interest,
  • Special category data,
  • Criminal offence data,
  • Necessary for the proper administration of justice,
  • Prevention of or detection of crime.

Individual’s Rights

Spencer Research Ltd has total exemption from GPDR and in any event it does not need to provide individuals with privacy information because:

  • the individual already has the information or;
  • providing the information to the individual would be impossible or;
  • providing the information to the individual would involve a disproportionate effort or;
  • providing the information to the individual would render impossible or seriously impair the achievement of the objectives of the processing or;
  • Spencer Research Ltd is not required by law to obtain or disclose the personal data; or
  • Spencer Research Ltd is subject to an obligation of professional secrecy regulated by law that covers the personal data.

Individuals have the right to complain to the Information Commissioner.

The right of access

Spencer Research Ltd has total exemption from GPDR and in any event an individual’s right to access their personal data and supplementary data will be refused because it would be manifestly excessive, or result in the disclosure of personal data of third parties and would comprise the course of natural justice.

Individuals have the right to have inaccurate data rectified.

Spencer Research Ltd’s data retention period is one lifetime (i.e. 99 years). The reason for one lifetime retention is that the progress of science can, many decades after a crime, lead to the successful conviction of the guilty or acquittal of the innocent.

Spencer Research Ltd has total exemption from GPDR and in any event the right to erasure does not apply if processing is necessary for one of the following reasons:

  • to exercise the right of freedom of expression and information;
  • to comply with a legal obligation;
  • for the performance of a task carried out in the public interest or in the exercise of official authority;
  • for archiving purposes in the public interest, scientific research historical research or statistical purposes where erasure is likely to render impossible or seriously impair the achievement of that processing; or
  • for the establishment, exercise or defence of legal claims.

The right to restrict processing;

Individuals have the right to restrict the processing of their personal data where they have a particular reason for wanting the restriction.

Spencer Research Ltd has total exemption from GPDR and in any event the right to restrict processing does not apply because the data processing is necessary for one or more of the following reason:

  • it is for the establishment, exercise or defence of legal claims;
  • it is for the protection of the rights of another person (natural or legal); or
  • it is for reasons of important public interest.

The right to data portability

Spencer Research Ltd has total exemption from GPDR and data portability:

  • to personal data an individual has provided to a controller;
  • where the processing is based on the individual’s consent or for the performance of a contract; and
  • when processing is carried out by automated means. You should consider whether you need to revise your procedures and make any changes. You will need to provide the personal data in a structured commonly used and machine readable form and provide the information free of charge.

The right to object

Spencer Research Ltd has total exemption from GPDR and the individual’s right to object process and in any event Spencer Research does not use personal data for any of the following reasons:

  • processing based on legitimate interests or the performance of a task in the public interest/exercise of official authority (including profiling);
  • direct marketing (including profiling); and
  • processing for purposes of scientific/historical research and statistics.

Spencer Research Ltd has total exemption from GPDR and in any event will continue to possess and process personal data if or more of the following apply:

  • there is demonstrably compelling legitimate grounds for the processing, which override the interests, rights and freedoms of the individual; or
  • the processing is for the establishment, exercise or defence of legal claims.

Accountability and Governance

Contracts

Spencer Research Ltd processes data under contract with the Data Controller.

Documentation

Spencer Research Ltd creates and retains records of data received and processes used.

The Data Processor is Spencer Research Ltd, 33 New King Street, Bath BA1 2BL.

Data is processed as part of general business administration and for the purposes of Forensic Services to La Enforcement, Defence, Insurance, TV Production and business to business activities.

Data processed include personal data in all forms.

Spencer Research Ltd does not transfer any data to third countries.

Spencer Research Ltd’s data retention period is one lifetime (i.e. 99 years). The reason for one lifetime retention is that the progress of science can, many decades after a crime, lead to the successful conviction of the guilty or acquittal of the innocent.

Spencer Research Ltd takes reasonable measures to secure personal data.

Personal Data breaches

Spencer Research Ltd undertakes to report any data breach within 72 hours of becoming aware of the breach, where feasible.

Exemptions

Spencer Research Ltd claims exemptions from the GDPR’s transparency obligations and individual rights because it is a necessary and proportionate to safeguard one or more of the following:

  • the prevention, investigation, detection or prosecution of criminal offences;
  • the protection of judicial independence and proceedings;
  • monitoring, inspection or regulatory functions connected to the exercise of official authority regarding security, defence, other important public interests or crime/ethics prevention;
  • the protection of the individual, or the rights and freedoms of others; or
  • the enforcement of civil law matters.

Spencer Research has total exemptions from the GDPR requirements, for one or more of the following reasons:

  • freedom of expression and freedom of information;
  • processing for archiving purposes and for scientific or historical research and statistical purposes;
  • secrecy obligations.

About cookies

  • A cookie is a file containing an identifier (a string of letters and numbers) that is sent by a web server to a web browser and is stored by the browser. The identifier is then sent back to the server each time the browser requests a page from the server.
  • Cookies may be either “persistent” cookies or “session” cookies: a persistent cookie will be stored by a web browser and will remain valid until its set expiry date, unless deleted by the user before the expiry date; a session cookie, on the other hand, will expire at the end of the user session, when the web browser is closed.
  • Cookies do not typically contain any information that personally identifies a user, but personal information that we store about you may be linked to the information stored in and obtained from cookies.

Cookies that we use

    We use cookies for the following purposes:

  • security – we use cookies as an element of the security measures used to protect user accounts, including preventing fraudulent use of login credentials, and to protect our website and services generally;
  • analysis – we use cookies to help us to analyse the use and performance of our website and services; and
  • cookie consent – we use cookies to store your preferences in relation to the use of cookies more generally.

Cookies used by our service providers

  • Our service providers use cookies and those cookies may be stored on your computer when you visit our website.
  • We use Google Analytics to analyse the use of our website. Google Analytics gathers information about website use by means of cookies. The information gathered relating to our website is used to create reports about the use of our website. Google’s privacy policy is available at: https://www.google.com/policies/privacy/.

Managing cookies

  • Most browsers allow you to refuse to accept cookies and to delete cookies. The methods for doing so vary from browser to browser, and from version to version. You can however obtain up-to-date information about blocking and deleting cookies via these links:
  • (a) https://support.google.com/chrome/answer/95647?hl=en (Chrome);
    (b) https://support.mozilla.org/en-US/kb/enable-and-disable-cookies-website-preferences (Firefox);
    (c) http://www.opera.com/help/tutorials/security/cookies/ (Opera);
    (d) https://support.microsoft.com/en-gb/help/17442/windows-internet-explorer-delete-manage-cookies (Internet Explorer);
    (e) https://support.apple.com/kb/PH21411 (Safari); and
    (f) https://privacy.microsoft.com/en-us/windows-10-microsoft-edge-and-privacy (Edge).

  • Blocking all cookies will have a negative impact upon the usability of many websites.
  • If you block cookies, you will not be able to use all the features on our website.

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Forensic Compliance

Spencer Research is compliant with all the ACPO Guidelines for Digital Evidence, and the Forensic Science Regulator’s Code of Conduct and Code of practice.

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